It would go on to say, however, that let us stock the description of what success is for a project by itself before letting loose with success factors.The answers seem simple: a project should be judged successful if and when the purpose for which it was initiated becomes manifest. That could mean simple enough: you have now set concrete objectives. But it's really enough to hit the objectives set to deem a project good. You'll reach your project objectives and still fall short of meeting a whole number of other targets with regard to the completion of the project.Project manager is responsible to manage project successfully
What is project managment?
Project management refers to the planning, execution, and supervision of projects that comprise well defined goals in the business and private sectors.
Projects vary with respect to the type of company and work being done in that area. They can involve many or few workers together or in different divisions. It could also be of high complexity or something quite small in the scale of the firm.
In all cases, there is a key role that ensures the progress of the project and views this from incubation and growth through to continuous supervision until the end of the project. This professional profile is called Project Manager.
The planning and execution of any specific project will be done by the Project Manager. There are a number of skills and qualities needed to fulfil this role, from various kinds of fields. Some of his knowledge does not come from a specific university career, but from prior professional or organisational experiences that make him competent for his position.
What are the qualities required for a good Project Manager?
First of all, leadership ability. The Project Manager stands at the head of a working team, monitoring daily tasks and partial/final results. To be effective in this role, one needs to have good interpersonal skills, assertive communication, multitasking abilities, and the insights to ask relevant questions.
A part of the work also consists of identifying hidden assumptions, mediating and resolving conflicts between division members, and making quick decisions under pressure. Throughout all this, the PM always seeks to foster open dialogue while motivating and energising the work environment.
Besides those, a PM will be applying management principles, that is, an overall understanding of the project, planning, effective resource allocation, constant monitoring via report evaluation, and adherence to timelines.
A very important aspect of the work of a Project Manager is acknowledging potential risks that would be harmful to the project's successful completion. In this regard, it must evaluate risks continuously, either through formal or informal means, study their influence on the probability of success, then apply techniques or take decisions to alleviate them.Searching for the Right Partner?
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What kinds of Project Management risks can be faced by a Project Manager?
By maximally assuming a mistake, it may be by not overcoming a setback or simply not achieving objectives, which will lead to the loss of a client.
Then the operations are not properly and transparently carried out, giving rise to fraudulent situations, hacks, and unverified data that complicate but to a greater or lesser extent the entire project. Efficacy of tools and the connectivity situations, particularly those related to virtual work environments, are also considerable risks that Project Manager has to contemplate and eradicate.
Successful Factors
Project management has got many research studies on success factors. Perspectives vary according to the participants, sample size, and industry type. However, certain recurring variables are obvious, which form an important thread running through all these variables and notwithstanding the context of the project.
Such factors include the following:
1. Experienced Project Managers & Professional Project Team Leaders
You may know all the theory and methods with respect to project management; however, everything comes down to experience when it comes to success. The more experienced a project manager is, the more likely he/she will ever be able to solve daily clashes regarding the project. To prevent misunderstandings, clearly outline roles and responsibilities. Successful project managers, however, are not just defined by technical knowledge but also by their leadership qualities.
Ensure that Team members have enough proficiency to deliver results required and bring a positive attitude towards the project as a whole. So it is important to be concerned about the way this team is set to work as individuals working towards a common goal.
2. Methodical Approach
Choice of an appropriate methodology for project management is very important to its success. Put into practice the trends and techniques of the framework selected to ensure that your process is clearer, more reliable, and efficient. It should be understood and agreed upon by all stakeholders regarding the time that has to result for the clear definition of the project's objective.
3. Good Planning
Too many project managers rush to the execution part of a project immediately and consider the planning part as taking too much time. Don't fall into that trap. Spend enough time and resources scheduling thoroughly.
4. Best Standards Follow
One should not reinvent the wheel. Project management is a challenge in itself. Use the frameworks and best practices whenever possible. Instead of building things from scratch, one can always draw from the rich experience of successful past projects and apply well-established strategies in a modified form to one's specific needs. This allows concentrating resource expenditure on those elements of your project that are really distinct and will really make the difference.
5. Monitoring and Control
Always check for progress and do regular evaluation of results. Parameterised some key performance indicators (KPI), and prepares reports in order to ascertain if a project is doing well swiftly on track. More importantly, it will recognise early on if an activity is going wrong and allow people to act before bigger damages are incurred.
6. Employ a Professional Software
There is a lot that is not paid attention to as far as project management is involved in tools chosen. Underestimation is found especially in case of project management software. Professional and intuitive software minimizes the risk of errors and miscalculations, gives the best picture of all the relevant KPIs and greatly delivers all significant data on all needed devices. It favors security and simple communication of the team and would serve as the hub of access to all information needed by every team member.
Better to invest time in a professional and specific tool rather than working with Excel and other spreadsheets that do not cater to project management needs. Working well will ease up your work and affect the performance of your project significantly.
7. Communication
Through effective communication, communication prevents a lot of the poor directions of the developments within projects and at least manages to discover them earlier. The formal communication processes, including meetings, documentation, and informal, should also be put in place. Well, then, you know it's team communication. Set up areas in your offices or a chatting tool for all your employees to meet informally, for example, ' at the coffee corner.'
8. Effective Communication
Proper effective communication will prevent or disclose many undesirable developments in projects at an earlier point. Set up both formal communication processes (meetings, documentation) and informal ones. You know that it is communication among members of the team. Arrange an informal setting for all your employees to circulate among themselves: in your offices, say in a coffee corner or a chat tool.
Without the right team in place, any strategy and plan are bound to fully disintegrate. Hence, the core project personnel, experts, product developers, and all stakeholders should be a part of the team dynamics. Everyone involved should be committed to the team, have a common vision for the project, and endeavor to achieve overall success.
Assign individuals to work on each aspect of the project; consider their compatibility with each other. This gives the project a better chance for success because the whole team is engaged and fully informed; that implies communication must be up to par.
9. Manage Risks with Great Care
Rarely do unplanned things happen according to expectations, and all project managers understand this. Therefore, in the planning phase, a risk log should be generated indicating actions to be taken on project risks. Ensure that all key stakeholders are aware of the risk log and where it can be accessed. If anything occurs, the previously identified management plan will allow for a swift resolution of the issue by the team. This, in turn, would increase the level of comfort on the project with both the team and the clients.
10. Strong Closing Practices for Projects
A project that does not have strong closure keeps on consuming resources forever. The project team should stand firm and convince the Client that all the critical success factors have been achieved. It should be agreed upon and signed that the project is completed with respect to its deliveries, testing, and release. Satisfaction surveys are great for documentation for the future, to be filed on a larger range for good use later down the line.