Project management sounds simple. But it is not as one is required to be proactive, should end in mind, have all things organised either tasks or workplace, and show reflection of teamwork. While it's easy to be organised and planned, things could go wrong during the project where an understanding of RAID in project management comes in hand in its competent usage.
What is RAID in Project Management?
The risks, assumptions, and challenges related to any project must be identified and understood prior to starting it. This monitoring of the possible risks and things that might go wrong is very important for proactive project management. Fortunately, there are various methods to achieve this, and one of them is a RAID investigation.
A RAID investigation in project management helps to create a strategy to avoid events and issues that may jeopardize the success of the project.
This article will examine the RAID notion in greater depth, especially what it entails, why it is important, and how it can assist with risk management and project outcome optimization.
But before we reach that point, you register yourself in the project management course of the British academy of training development
While planning a project, one thinks it perfect and that it will run smoothly; this, however, is not the most likely outcome. During the running phase, the project nevertheless encounters problems that a project manager can assume if he thinks deeply and lays them out as future risks for the project.
So, we could refer to these concerns as project risks. With the help of the RAID log, we can thereby reduce or manage those risks in a timely manner by actively monitoring them. Thus, to understand the concept of RAID in project management, let us look at each of the members in the RAID team.
1. Risks
RAID starts with the term "Risks". The project managers are involved in identifying risks that may occur during the projects. To identify risks in project management, the managers have to bring their teams in confidence, so that they can participate in risk identification and point out some solution, if need be, in a process of brainstorming.
2. Action
The "A" in RAID stands for Action; somewhat of an action plan prepared by the project manager with his team. Here, he discusses the task allocation to every team member, along with his team members having a clear understanding of what risk they have to overcome. The project managers would know their team members and their different capabilities, hence designating the tasks for which an individual can contribute positively.
3. Issues
As you learn everything about RAID in project management, you will also certainly brainstorm the issues with your team. Through this, you're sharing discussions over the difficulties faced by you and your teams in previous projects. The RAID log will allow you to look back at the entire process of identifying the difficulties, creating issues, what the team did to solve those issues, and how much time it took.
4. Dependencies or decisions
"D" in RAID is the last important part that stands for dependencies or decisions. While working on a project, different members of the team come together to work on different tasks. Some tasks are dependent on others and much coordination among the team is required to ensure that they finish their tasks by a certain time. Project managers therefore prepare Gantt charts, to enable their teams to visualize the area of their responsibilities, within their accustomed frequency of the tasks whether per week or month.
When it comes to decision-making, the project manager has to take it to the team in good faith and jolly well consider their opinion. He will take on board their recommendations making them the code for the final directive in the project to redeem issues and obliterate risks. He makes documentary evidence of the decision making mentioning the names of teammates so that he can refer to it later.
What is the purpose of Raid?
RAID project management analysis is relevant because it enables teams to outline a good overview of existing constraints and problematic areas relating to the project from the initiation stage.
A RAID log is an important project management document that is used to track these issues and is constantly updated throughout the project. Therefore, a current and relevant RAID log will allow project managers and stakeholders to react in time if a potential roadblock becomes an urgent issue.
What can we do to prepare RAID in project management?
Now that we have discussed all the aspects that RAID can cover in project management, we need to know how to operate it or prepare this major thing. Here are some key features that should be followed by the project manager:
Call a meeting for auditing: First, when you are starting the RAID into your project you should schedule a meeting and call everyone part of this project whether a team member or stakeholder. Inform them about the agenda so that they could understand what is going to be discussed at the meeting. Thus, you make them prepared for brainstorming before the meeting.Identify the expected risks with their severity: Now, get everyone on the board for a warm discussion and allow everyone to share his opinion openly. Have the guts to bear some pinching words which can be a part of the risk identifying process and help risk tracking. Start a discussion with all first members with a warm welcome and keep moving forward by taking opinions from each member. Open every aspect of the project clearly in front of stakeholders so they could have an idea of what you are going to do.Involve project team members in specific assignments: The team of a project manager is his army with which he is trying to defeat the risks and make the project a smooth process. So, identify the skill of your team, assign them the task accordingly, and keep motivating them.Track location of the expected risks: Then again by sitting with your team time after time, keep on discussing the expected risks and the sites that can occur. Likewise, you have the location and you can attack them when they attempt to damage your project.RAID log is not documented: Finally, don't skip the step of preparing documents for the RAID log itself. You will have near-instant access to meeting points, information cataloged, and their solutions.What exactly does RAID do to project managers?
For most of the project managers, RAID is a new term and they think it just wastes time which is never true. Here is the guide for you to understand how RAID log can help you manage project risks by involving your teams into the detail.
1. Catalog Information Quick
RAID Being among the most important points that appeal to me is cataloging essential information: Project Manager collects all important information very rapidly at a central page, as-they metaphors involve in the project by getting everyone on a platform. He is the best at brainstorming and has solutions for each expected risk, and so can jolt this problem very fast as he decided on before time.
2. Planning the Future too for Managers
The RAID log offers managers documentation not only for the current projects but also future risks management together with possible strategies for action. All good, sharp, and skilled professional project managers do not leave their team behind but consider possible things from their side thinking of reforms. He notes down the expected and possible risks and possible solutions to them as indicated by his team members. They are also applicable to future projects within the same suite as almost all projects emerging from the same origin and theme can apply the risks and those solutions to the present, for potential futures ahead.
3. Saves a lot of time for the manager through RAID log
RAID log contains template tools while managing other risks of the project; thus RIAD accordingly this lets save time for the project manager, which well goes into some other major works.
4. Gains control of data as soon as it happens
Well while you're with the RAID log talking about drafting the record that keeps it snug for you to flash to stakeholders if and when called for the raid log helps project managers to get immediate access to the data they want when seeking it for particular problems.
5. The clear messages between managers
By the proactive RAID work of the project managers and the spirit of teamwork, they would include their team in all the decisions made by them. All those aspects are communicated to the team on the anticipated risks and the resolutions. When everybody knows what he has to do and when, everything becomes easy and gets achieved when time calls.