This course, offered by the British Academy for Training and Development, aims to develop participants' skills in preparing reports and minutes professionally by understanding the foundations and various types of reports, and learning how to write accurate and effective reports. Additionally, participants will learn how to document minutes for meetings and official events. They will learn the methods used to write clear, organized reports and how to prepare accurate minutes that reflect the proceedings of meetings in an objective and professional manner.

Target Audience

• Public Relations staff and government departments.
• Financial and administrative department staff.
• Financial and administrative analysts.
• Meeting and event coordinators.
• Individuals seeking to improve their writing and documentation skills.
• Anyone working in environments that require periodic report preparation or meeting minutes.

Program Objectives

By the end of the training program, participants will be able to:

• Prepare accurate and effective reports according to professional standards.
• Write clear and precise meeting minutes that reflect all key points discussed during the meeting.
• Improve editing and proofreading skills to ensure reports and minutes are error-free.
• Organize information logically and clearly, with practical and actionable recommendations.
• Use modern tools and techniques to enhance the report and minutes preparation process.

Introduction to Report Preparation

• What is a report, its types, and its objectives.
• The importance of reports in the workplace: how reports affect decision-making and management.
• The difference between a neutral report and an analytical report: defining the different purposes of reports.
• Common mistakes in report preparation and how to avoid them.

Basic Structure of a Report

• Key components of a report: title, introduction, main body, recommendations, and references.
• How to create an attractive title that reflects the report's content, and write a clear introduction that introduces the topic.
• Organizing content logically, identifying key points, and distributing information appropriately.
• How to write practical and actionable recommendations and cite sources.

Report Writing Methods and Techniques

• How to analyze data and present findings and recommendations.
• How to write reports related to operations or technical products.
• Methods for writing reports related to financial and administrative resources.
• Using modern tools such as spreadsheets and software to prepare reports.

Preparing and Formatting Meeting Minutes

• Basic structure of meeting minutes: title, meeting date, attendance, agenda items, decisions made, and recommendations.
• How to accurately record key points without unnecessary detail.
• How to avoid bias and document meeting proceedings objectively.
• The importance of designing reports to be visually appealing and easy to read.
• Using technical tools in writing: such as using software to prepare reports (Word, Excel, Google Docs).

Improving Language and Proofreading Skills

• How to correct grammatical and linguistic errors in reports or minutes.
• Text editing techniques after writing to ensure clarity and accuracy.
• How to simplify language and use appropriate professional terminology.
• Ensuring document consistency in terms of style and wording.

Case Studies and Practical Exercises

• Writing reports based on real-world scenarios.
• Hands-on training in writing meeting minutes for virtual or real meetings.