The British Academy for Training and Development offers this training program in "Preparing for New Employee Onboarding", recognizing the importance of the initial moments experienced by employees when joining a workplace. Onboarding goes beyond signing contracts or handing over equipment; it is a comprehensive experience that shapes the employee's relationship with the organization over the long term.

Today, there is an increasing need for well-structured and effective onboarding systems, particularly in competitive work environments that aim to attract and retain talent. The way the first days of work are conducted directly affects employee loyalty, engagement, productivity, and their ability to contribute effectively to achieving organizational goals.

This program highlights the essential elements that form the onboarding experience, starting with pre-arrival administrative planning, introducing organizational culture and values, and building a positive professional relationship between the new employee and their team. It also covers the roles of HR management, direct supervisors, and colleagues in making the onboarding experience successful and exceptional.

Who Should Attend?

• Human resources officers in government and private organizations.

• Department managers and direct team supervisors.

• Recruitment and employee affairs staff responsible for onboarding processes.

• Individuals interested in improving the employee experience in the workplace.

Knowledge and Benefits:

After completing the program, participants will be able to master the following:

• Understand the strategic dimension of new employee onboarding and its impact on the work environment.

• Identify the components of an effective onboarding system and apply its steps professionally.

• Acquire the skills needed to prepare a ready and motivating work environment for new employees.

• Enhance the organization’s ability to create a positive first impression that contributes to talent retention.

• Support an organizational culture that encourages communication and belonging from the first day at work.

• Philosophy of Joining the Workplace

  • The role of the first experience in shaping professional impressions.

  • The relationship between effective welcoming and long-term integration.

  • Why some onboarding processes fail despite written procedures.

• Importance of Pre-Planning

  • Setting a timeline for onboarding new employees.

  • Coordinating roles between HR and other departments.

  • Preparing documents and information in advance.

• Administrative and Procedural Aspects

  • Verifying office infrastructure readiness.

  • Organizing contracts and organizational introductions.

  • Pre-communicating with the employee to confirm information.

• Formal and Informal Welcoming

  • Differences between professional and social onboarding.

  • Importance of involving the team during the welcome.

  • Creating a positive atmosphere from the first minutes.

• Introducing the Organization

  • Presenting the organization's history and mission engagingly.

  • Familiarizing the employee with the company structure and development paths.

  • Highlighting organizational culture and daily values.

• Initial Organizational Orientation

  • Brief overview of general systems and policies.

  • Providing guides and orientation materials.

  • Identifying reference persons for each department.

• Training on Core Tasks

  • Reviewing tools and programs used in daily work.

  • Introducing ongoing projects and tasks.

  • Clearly defining initial responsibilities.

• Linking Individual Roles to Team Goals

  • Importance of coordination between the employee and the team.

  • Aligning individual tasks with overall team plans.

  • Clarifying the employee’s contribution to final outcomes.

• Guidance from Direct Supervisor

  • Introductory meeting focusing on mutual expectations.

  • Discussing work methods and follow-up plans.

  • Clarifying formal communication channels.

• Observation and Monitoring Tools

  • Preparing a checklist to assess progress during the first week.

  • Observing indicators of engagement and quick integration.

  • Recording observations calmly and objectively.

• Early Feedback Session

  • Organizing one-on-one meetings with the new employee.

  • Asking specific questions to understand initial impressions.

  • Providing immediate support to resolve minor challenges.

• Reviewing Onboarding Approach

  • Analyzing what has been presented to the employee so far.

  • Measuring employee satisfaction with information and environment.

  • Making necessary adjustments for the rest of the onboarding process.

• First Three-Month Integration Plan

  • Setting a gradual follow-up schedule for the new employee.

  • Defining milestones for performance evaluation.

  • Allocating complementary training activities.

• Strengthening Team Bonds

  • Encouraging social interaction within the department.

  • Promoting a culture of collaboration and knowledge sharing.

  • Creating informal communication opportunities to enhance belonging.

• Reinforcing Professional Identity within the Organization

  • Supporting the employee in adopting an active role within the team.

  • Encouraging and appreciating individual initiatives.

  • Enhancing the employee’s sense of being part of the organizational mission.