Government procurement of goods and services constitutes a significant portion of total government spending, representing an average of 10% to 15% of GDP in all countries, according to World Trade Organization statistics. Government procurement policy is a key factor in shaping market competition, as the main goal of procurement policy is to enhance efficiency—ensuring that suppliers provide their goods at the lowest cost and highest quality.

The primary goal of this course is to enhance the skills of employees working in procurement and storage departments, improving their efficiency in public procurement, storage, and warehouse management. By the end of the course, participants will be able to identify the regulations governing procurement and storage processes, understand relevant legislation concerning tenders and bidding, determine the appropriate need for procurement, develop a procurement plan, contribute accurately and professionally to budget preparation, and effectively carry out the procurement process, including planning, organizing, and executing procurement stages.

Who Should Attend?

• Heads of procurement departments in both public and private institutions.
• All employees working in procurement departments within institutions.
• Managers and owners of large companies.

Knowledge and Benefits:

After completing the program, participants will be able to master the following:

• Identify the requirements for appropriate procurement.
• Develop a procurement plan and prepare a procurement budget.
• Implement procurement processes in a basic and effective manner.
• Modern management of bidding procedures and relevant procurement regulations.
• Analyze tenders effectively.
• Understand the concept, importance, objectives, and drivers of the negotiation department in the procurement process.
• Apply modern negotiation techniques in government procurement.
• Use both local and international procurement methods.
• Select and evaluate supplier performance.

• Introduction to Government Procurement Systems

  • Concept and importance of government procurement in developing public services.
  • Key differences between government and private procurement.
  • The direct impact of government procurement on the national economy.

• Legal and Regulatory Framework

  • Key laws and regulations governing government procurement.
  • Government policies related to public procurement and work ethics.
  • Legal mechanisms to ensure transparency and accountability in procurement.

• Stages of the Procurement Process

  • Procurement planning and determining necessary needs.
  • Preparing tender documents and request for proposals (RFPs).
  • Organizing and managing the submission of bids.

• Bid Submission Process

  • How to receive and fairly evaluate bids.
  • Evaluation criteria and the importance of applying transparency.
  • The role of the evaluation committee in assessing bids.

• Negotiation and Contract Awarding

  • Effective negotiation techniques to secure the best terms.
  • The importance of drafting contracts clearly and precisely.
  • Managing supplier relationships to ensure proper contract execution.

• Supplier Management

  • Selecting suppliers based on objective criteria.
  • Regular performance evaluation of suppliers.
  • Building strategic relationships to foster cooperation.

• Digital Transformation in Procurement

  • The importance of digital transformation in improving efficiency.
  • E-Procurement systems.
  • The potential benefits of digital transformation on procurement processes.

• Procurement Software Tools

  • Review of technological tools used in procurement systems.
  • The impact of technology on reducing costs and increasing efficiency.
  • How to select appropriate software for government institutions.

• Data Management and Analysis

  • Effectively collecting data related to procurement processes.
  • Using data to enhance decision-making.
  • Continuous analysis of procurement performance to achieve desired outcomes.

• Key Performance Indicators (KPIs)

  • Defining KPIs and using them to measure success.
  • How to determine appropriate KPIs for procurement processes.
  • Analyzing KPI results to make informed decisions.

• Techniques for Performance Evaluation

  • Quantitative and qualitative analysis tools for performance evaluation.
  • Using techniques such as cost-benefit analysis.
  • The role of periodic reports in improving performance.

• Benchmarking

  • The concept and importance of benchmarking in improving operations.
  • How to select standards for comparison with other institutions.
  • Analyzing gaps and developing improvement plans.

• Process Improvement Strategies

  • The importance of process improvement for higher efficiency.
  • Methodologies like Lean and Six Sigma in enhancing procurement systems.
  • Identifying processes that need improvement and redesigning them.

• Change Management

  • The concept of change management and its role in improving procurement systems.
  • Strategies to deal with resistance to change.
  • Ensuring stakeholder engagement in the change process.

• Fostering a Culture of Continuous Improvement

  • The importance of continuous improvement in government procurement systems.
  • Developing policies that support innovation and improvement.
  • The role of training and professional development in promoting a culture of improvement.

• Common Challenges

  • Identifying challenges faced by government procurement systems.
  • Analyzing risks associated with procurement processes.
  • Strategies to overcome these challenges.

• Risk Management in Procurement

  • A framework for managing procurement-related risks.
  • Risk analysis and assessment techniques.
  • Developing risk response plans for potential risks.

• Role of Technology in Risk Management

  • How technology can contribute to risk reduction.
  • Using information systems to manage risks effectively.
  • Examples of successful technological solutions in risk management.

• Sustainability in Government Procurement

  • The concept of sustainable procurement and its importance in environmental preservation.
  • Strategies to integrate sustainability into government procurement systems.
  • Measuring the impact of sustainable procurement on local communities.

• Innovation in Procurement Systems

  • The importance of innovation in improving procurement system efficiency.
  • Methods to encourage innovation in procurement processes.
  • Examples of successful innovations in procurement systems.

• Future Trends

  • Current trends in government procurement systems.
  • The impact of economic and social changes on procurement.
  • How to adapt to future changes in procurement systems.