The process of planning and monitoring the implementation of tasks is one of the fundamental pillars that ensures the success of projects and the achievement of organizational goals. It is a crucial process to ensure that tasks proceed according to the established plans, which contributes to improving performance and increasing efficiency.

The British Academy for Training and Development offers a comprehensive course on Planning and Follow Up of Business Implementation. This course aims to provide participants with the knowledge and skills necessary for effective planning and precise monitoring of business and project execution. Additionally, it seeks to enhance participants' ability to create strategic plans, follow up on execution, and assess performance to improve outcomes and ensure the achievement of objectives within the allocated time and budget.

Who Should Attend?

• Project managers and planning officers who handle multiple projects and need to enhance their planning and monitoring skills.
• Senior leadership who make strategic decisions and wish to improve processes and oversee execution.
• Employees in planning departments who aspire to develop their skills in monitoring execution and ensuring goal achievement.
• Professional consultants working on improving planning and execution processes in organizations.

Knowledge and Benefits:

After completing the program, participants will be able to master the following:

• Develop strategic action plans to ensure the efficient achievement of goals.
• Continuously monitor and evaluate task execution to ensure adherence to schedules.
• Manage risks related to implementation and take appropriate actions to minimize them.
• Analyze data and results to adjust action plans in a timely manner.
• Use effective tools and techniques in planning and monitoring business execution.

• The Importance of Strategic Planning in Business Success

  • Definition of strategic planning.
  • The relationship between strategic planning and organizational performance.
  • Steps to build a successful strategic plan.

• Key Components of a Work Plan

  • Defining goals and vision.
  • Analyzing internal and external environments.
  • Identifying resources and budgets.

• Differences Between Short-Term and Long-Term Planning

  • How to create short-term and long-term plans.
  • Challenges and opportunities in each type of planning.
  • Integrating plans for sustainable success.

• Setting Achievable and Realistic Goals

  • Using the SMART model to define goals.
  • Allocating resources and time to achieve goals.
  • Creating flexible plans to address challenges.

• Creating Project Timelines

  • The importance of setting realistic deadlines.
  • Breaking down the project into stages.
  • Using scheduling tools to organize work.

• Ensuring Alignment with the Organization's Vision

  • How planning contributes to achieving organizational goals.
  • Ensuring coherence between the execution plan and the organization’s strategy.
  • Continuous review to ensure alignment.

• The Importance of Timely Monitoring of Execution

  • How to continuously monitor the progress of tasks.
  • Key performance indicators (KPIs) to track.
  • Techniques for periodic reporting to evaluate progress.

• Resource Management During Execution

  • Effective resource allocation.
  • Maintaining a balance between available and required resources.
  • Strategies for dealing with resource shortages.

• Reviewing Progress and Decision Making

  • How performance reviews help in decision-making.
  • How to adapt to changes in the execution plan.
  • Technologies and tools for monitoring.

• Identifying Potential Risks in Projects

  • Types of risks that could impact task execution.
  • How to assess risks and prioritize them.
  • Developing an emergency plan.

• Risk Mitigation Strategies

  • Preventive measures to reduce risks.
  • Allocating a budget for potential risks.
  • How an organization can adapt to unforeseen risks.

• Ongoing Risk Monitoring and Management

  • The importance of continuous monitoring to assess risks.
  • Using advanced tools for risk management.
  • Identifying new risks during project implementation.

• Planning Tools: Software and Advanced Techniques

  • Using modern tools like MS Project and Trello.
  • How to choose the appropriate tools for different types of projects.
  • Leveraging cloud-based planning applications.

• Effective Monitoring and Evaluation Techniques

  • How to use performance and budget reports.
  • Monitoring gaps between actual plans and original plans.
  • Time management techniques to accelerate execution.

• Using Project Management Systems

  • Introduction to integrated project management systems.
  • Managing teams using these systems.
  • Teamwork and task distribution among team members.

• Analyzing Business Results Based on Data

  • Data analysis tools to evaluate performance.
  • How to use data to improve the execution process.
  • Continuous project analysis techniques.

• Evaluating the Effectiveness of Plan Execution

  • Methods for measuring project success.
  • Comparing results with original objectives.
  • Taking corrective actions based on analysis.

• Flexible Plan Adjustments

  • How to adjust plans based on achieved results.
  • The importance of flexibility in handling execution challenges.
  • Examples of adjustments that can be made.

• How to Improve Performance During Execution

  • Enhancing team efficiency.
  • Training and motivating the team to achieve goals.
  • Effective communication techniques among teams.

• Achieving a Balance Between Quality and Speed

  • How to manage projects effectively while maintaining the required quality.
  • The importance of continuous evaluation to achieve the best results.
  • Ways to reduce costs without impacting quality.

• Feedback to Improve Processes

  • The role of feedback in improving performance.
  • Analyzing comments and feedback to improve execution.
  • Developing plans to improve performance in the future.

• How to Address Problems During Execution

  • Ways to accelerate decision-making to solve issues.
  • Dealing with problems that may affect timelines.
  • Crisis management strategies.

• Managing Expectations in Projects

  • Setting realistic expectations with stakeholders.
  • How to deal with unrealistic expectations.
  • Managing communication about current challenges.

• Enhancing Flexibility in Project Execution

  • Developing the ability to adapt to changes.
  • Encouraging teams to adjust to changing circumstances.
  • Adapting to unforeseen challenges.

• The Importance of Performance Evaluation in Projects

  • How to conduct a comprehensive evaluation of project stages.
  • Tools and methods for performance evaluation.
  • Developing performance improvement plans.

• Reviewing Results with Relevant Teams

  • Holding regular meetings with teams for reviews.
  • Analyzing gaps between plans and results.
  • Making decisions to improve performance.

• Evaluating Project Results and Preparing Final Reports

  • How to write final reports summarizing project performance.
  • Comparing actual performance with set objectives.
  • Providing recommendations for future improvements.

• Planning Future Projects

  • Using lessons learned to plan future projects.
  • Integrating results into long-term strategies.
  • Updating action plans based on performance evaluations.

• Developing a Culture of Continuous Planning and Review

  • The importance of continuous improvement in planning and execution.
  • Motivating teams to adopt best practices.
  • Training teams on how to manage projects effectively in the future.