London, 2022-01-19

Paper and Electronic Documents and Records Security


The British Academy for Training and Development offers a training course on paper and electronic documents and records security. It is presented to whoever desires to attend the course in any of the academy centers in order to acquire enough experience in dealing with the security of records and documents whether they are paper or electronic ones.

Registers and those specialized in the field of archive have faced developing modern technical operations issue with a lot of doubts. Most of these doubts are related to the security of paper or electronic records and documents. It is known that the records softcopies could be damaged or forged, whether intentionally or unintentionally. They also could be damaged when the systems or the devices become old, which makes technicians transfer them to new systems, when there are any system errors that require its protection, or when the technological system is attacked by some new uncommon viruses. However, experience and technological protection methods have helped a lot to reduce the risks resulting from using a computer system in storing records, which is almost the same as paper records. Information Security is the essence in keeping information, documents, and records away from any damage whether caused due to software error or paper damage.

The last decade of the twentieth century has witnessed several developments in the field of Information Technology and Communication. These modern developments in networking have given institutions the chance to link their departments together using a unified system, no matter how far the distance between them is. They mainly depend on the recent developments witnessed by the methods of creating, saving and exchanging electronic sheets. It also affects the easiness of transferring messages, records, and software to any location linked to network around the world. This has lead a great deal of public and private institutions to use international communication networks. Consequently, the spread of these new methods has helped in using electronic records by public and private institutions without having any hard copies for them, which means that all the work is done electronically.

Information security means maintaining information from being changed or modified by persons ineligible to access it  In other words, when anybody hacks or misuses your private data, whether intentionally or unintentionally, this is considered to be violation of data. When a virus infects computers, it either changes or damages your data, which violates data integrity. This kind of violation might also happen when an unauthorized employee changes his salary in the database or salaries, or when an unauthorized user damages a website on the internet … etc. In addition, data integrity means that all changes in data are instantaneous. Thus, if a bank client withdraw or deposit funds, this should appear in his account. Data disruption is not necessarily an act of vandalism, where a software error may lead to that. That is why it is very important to acquire enough experience in Information Security Management.

Objectives and target group

Target Category:

  • Directors and owners of commercial and economic institutions.
  • All employees in administrative departments.
  • Heads of departments and archive employees.
  • Employees in technical developments departments.
  • Employees of the state ministries and universities.
  • Directors of state institutions and governmental departments.
  • Employees and directors of data and documents organization departments.
  • Employees in technical offices.
  • Academics in information technology and communication faculties.

How will participants benefit from this course:

After attending the course, participants will acquire:

  • The best skills in leading archiving processes.
  • Ability to archive using electronic programs.
  • The basic principles of paper archiving.
Course Content
  • Definition and importance of records security.
  • Strategies of information security systems.
  • Paper and electronic documents and how to protect them.
  • Programs that support Information Security Systems.
  • Methods of good communication between the administration and the staff and the implementation of their objectives.
  • Methods for proper planning, which takes into account the material cost and the company's ability to achieve.
  • Work mechanisms that must be accomplished before and during implementation of plans and ideas.
  • Proper methods of setting goals that must be consistent with the company's general policy.
  • Concepts of strategic plans and objectives.
  • The concept of administrative meetings to follow up the strategic plan and the way it is held.
  • Analysis of the internal and external environment.
  • Types of strategic plans.
  • Planning strengths, weaknesses, threats and opportunities.
  • Management of strategic planning workshops.
  • Strategy formulation skills.
  • Administrative genius and supervisory leadership.
  • Mental skills.
  • Genius leading in achieving success.
  • Typical thinking strategies.
  • Preparing work maps and designing and developing the working reality.
  • Innovative and analytical thinking to achieve excellence in the work environment.
  • Basic information in supervisory performance.